Box: Default Storage for Files

Box is DePauw’s default storage for work files that students, staff, and faculty can access, manage, and share from anywhere. A Personal folder is automatically set up for students, staff, and faculty that has unlimited storage space in which they are the only user to have access to it.  Each department or functional unit (i.e., area) has a Box Manager who coordinates Box for their area.

Box Manager

Go to Box Manager to find helpful guidelines.

Logging in

Go to Box: Login for step-by-step instructions on how to log into Box using your DePauw username and password.

Access levels (roles and permissions)

Go to Box’s Understanding Collaborator Permission Levels chart to determine the permissions you want to request when sharing your content.

Box folder structure and tips

Go to Box folder structure and tips to learn more about how to request access to your area/department Box folder and basic structure of Box folders.

Box Drive

Box Drive is a desktop program that enables you to access Box files and folders from your Mac or PC desktop. Box Drive enables you to open files using native applications like Word or Excel without the need to first download those files and without logging in to Box through a Web browser. (Note: Box Drive requires a network connection to function properly.)

Box Online

Box Online enables you to access your Box files through a Web browser at box.depauw.edu. You can use Box Online to view and edit files from within your browser using online versions of Microsoft Word, PowerPoint, and Excel as needed. Alternatively, you can also view and edit files using desktop versions of Microsoft Office products.

Box Online, in conjunction with Office Online, is the only version of Box that allows for simultaneous, collaborative editing of documents by two or more users.

Box Apps Matrix

The Box Apps – Matrix is a spreadsheet that lists the Box Apps that have been researched as well as their availability to the DePauw community. (Note: You must be logged into your DePauw Google Account to access this file.)

Complete the Box Apps Request Form to submit Apps you would like considered for activation.

Waterfall permissions

Go to Understanding Folder Permissions to learn how Box follows a waterfall design for folder permissions.

Account retirement

Preserve a copy of your content if you are graduating or leaving the University.

  1. Create a personally managed individual Box account. The free version offers individuals 10 GB of secure storage with a 250 MB upload limit.
  2. Download the content you want to preserve from your DePauw Box account.
  3. Upload that content into your personally managed Box account.

Frequently Asked Questions (FAQs)

Box FAQs provides answers to the top questions that are most frequently asked by users.

Additional resources

Box at DePauw User Guide

In the Box User Guide, you will learn how to share, access, and manage your Box content.

General information about data (not Box-specific)

Backing up your computer

Go to Backing up your computer to find out about important files to backup, common options for backup, and recommended backup intervals.

File management

Go to File management to learn about options for managing files and suggestions for file management.

Managing data

Go to Managing data to find out more about different types of data, managing your files, DePauw’s VPN, backing up your computer, data retention and destruction, FERPA, and HIPAA.
Updated: 3/5/2021