Graduating Senior Accounts Retirement

As you are going through your graduation to-do list, schedule time to preserve your email and other data from your DePauw IT accounts as well as update email settings for all online accounts in which you have used your DePauw Google Account information. In the following, you will learn the timeline for when your primary DePauw IT accounts will no longer be available to you, resources you can use to preserve email as well as other data, and information on services available to DePauw alumni.

IT account retirement timeline

Your IT accounts will be retired on December 31st of your graduation year. You must complete preserving your account content no later than December 30th. (Note: If you are returning to DePauw in the Fall of 2024 as a student, please contact HelpDesk@depauw.edu so we can keep your accounts active.)

When your account is retired, you will lose access to the following:

  • DePauw Account
    • Network – Classes folders
    • Box – Personal folder
    • e-Services – Transcript requests
    • Residence
    • Campus Labs
    • Horizons
    • Advocate
    • Accommodate
    • FAMIS – IT and Facilities ticketing system
  • DePauw Google Account – Email, Calendar, Drive, YouTube, etc.
  • Other DePauw accounts
    • WISR – Setup and authenticated through LinkedIn, so this account stays active
    • Handshake – You have the option of converting your account to a personal account before you graduate. Please call the Hubbard Center at (765) 658-4622 for additional information.

IT recommendation checklist and resources

√ To request a transcript after December 31st of your graduation year, browse to the transcript ordering portal on the Registrar’s Transcripts and Diplomas website.
√ Set up a personal email account with a free provider, such as Gmail or Yahoo!
√
 Update the settings for your online checking account, credit card account, cell phone password recovery information, YouTube account, etc. with your personal email address so you can still access them after your DePauw Google Account email is retired on December 31st.
√ Consider adding your personal email address to the signature line of your DePauw Google Account email to get others familiar with your new contact information.
√
 Review and cleanup all forwarding rules before your DePauw Google Account is retired to eliminate the possibility of unwanted email being forwarded inappropriately.
√ Save documents you wish to keep from your classes folder and personal folder no later than December 30th of your graduation year. Box offers unmanaged individual accounts that have 10 GB of secure storage with a 250 MB file upload limit. Go to Box Individual Plans to learn more.
√ Download a copy of your DePauw Google Account data that you want to keep, including your email, calendar, YouTube, etc. Once started, archives may take several hours or days to create  depending on how much data you have selected to download. 

Stay connected with DePauw through social media and the Online Directory

DePauw’s Office of Alumni Engagement provides opportunities to connect with DePauw and fellow alumni through social media and the Online Directory. Through the Online Directory, you can update your contact information, as well as search for and connect with fellow DePauw alumni. If you have not set up your account yet, contact the Office of Alumni Engagement at alumnioffice@depauw.edu or (877) 658-2586 for your Activation Code.

Stay connected with alumni and the University by visiting www.depauw.edu/alumni. You can join fellow alumni for one of our many in person and virtual events, join a regional alumni association near you, and once you have activated your online account you will be able to share and read class notes.

You may also join thousands of other alumni who have liked the DePauw Alumni & Friends page on Facebook, joined the DePauw University Alumni Association group on LinkedIn, and followed the @DePauw_Alumni account on Twitter, the @AlumniDePauw account on Instagram, and the @BottomsUp.37 account on TikTok.

Need help?

For questions concerning the Online Directory and social media, contact the Office of Alumni Engagement at alumnioffice@depauw.edu or (877) 658-2586.

All other questions should be directed toward the HelpDesk at HelpDesk@depauw.edu or (765) 658-4294.

Updated: 3/24/2023