Your DePauw Google Account includes Google Groups, which is similar to a mailing list because it contains the email addresses of its members, but also has its own address.
- General guidelines
- Requesting a new group
- Accessing groups
- Joining and unsubscribing
- Sending messages
- Members of a Google Group
- Owners (Managers) of a Google Group
General guidelines
- Primary use is for official University business, including employee and student academic pursuits, and employee administrative, personnel, and/or business matters.
- It is the group owner’s responsibility to learn the system features necessary to manage the group settings, memberships, and training.
- An opt-out option is to be given to members of the group.
- Groups that are inactive for longer than 12 months or fail to conform to policy will be removed.
Learn more at DePauw’s Google Groups Policy.
Requesting a new group
To request a new Google Group, please complete the Special Account, Group Email List, or Print/Copy Card Request form. (Note: You must be logged into your DePauw Google Account to access this form.)
Accessing groups
To access your Groups
- Log into your DePauw Google Account
- Click the Google apps icon found in the top right of your screen
- Click Groups
- At this point, your membership list will be displayed
- Click on the group you want to access for its history of messages
Joining and unsubscribing
Go to Google’s Find and join a group and Unsubscribe from a group for instructions that may be helpful to you.
Sending messages
You do not need to be logged into your Group’s Web page to send a message. You can easily send an email to the email address that is associated with your group. For example, you can log in to your DePauw Google Account, click Compose, and then type your Group email address in the To field in order for you to send a message to all members of the Group.
Members of a Google Group
Information is available in Google’s online help for the following:
Owners (Managers) of a Google Group
Responsibilities
To comply with DePauw’s Google Groups Policy, the owner or manager of a Google Group is responsible for the following settings:
- Group members must be given the option to opt-out. On the left side of the main page of your group:
- Click Settings → Email options. Go to the Email footer section, and select Display the Google Groups opt-out URL → Save.
- System settings that are to remain unchanged. Warning: Changing the following settings will result in the removal of the Google Group:
- Group name
- Group email address
Google’s online resources
Google Groups Help includes information on getting started with Google Groups, creating & managing a group, participating in & posting to a group, and more.
Updated: 3/5/2021