Campus Labs: Creating events

Event Locations listed in Campus Labs are informational only. To reserve a space for the event, go to e-Services → Add an event to find available rooms and to submit your request.

To create events

  • Switch applications by clicking the Manage icon located in the upper right side of the window
    Image of Manage
  • Select the branch that you want to add the event to
    Image of Action Center - choose branch
  • Click on the Menu icon located on the left side of the window to open it
    Image of Branch Menu
  • Go to the Organization Tools section, click Events
    Image of Events link
  • In the Manage Events window, click +Create Event
    Image of Create Event
  • Begin entering the name of the organization sponsoring the event until it displays in the dropdown list, and then click on it to choose it
  • Complete the following:
    • Add an *Event Title
    • Add a *Theme: The theme is hard coded and cannot be removed nor hidden nor edited. This is an intentional design decision made by Campus Labs to make events searchable and to find similar events going on at other Campus Labs institutions in your immediate area. Other themes include:
      • Not Selected
      • Arts & Music
      • Athletics
      • Cultural
      • Fundraising
      • Group Business
      • Learning
      • Services
      • Social
      • Spirituality
    • Add a *Description: that includes all pertinent information for this event
    • Complete Additional organizations co-hosting this event if applicable
    • For *Start Date and *Start Time:, select the date and time the event is starting
    • For *End Date and *End Time:, select the date and time the event is ending
    • For *Location:, click Add Location keeping in mind the following suggestions:
      • Click NO I’d prefer to not show a Map
      • For Location Name:, begin typing the name of the Event Location, and then select the name when it displays in the dropdown list. Only ten options will display at a time, and there is not a scroll bar to show more. You need to continue typing until your location is displayed.
      • Highlight the Event Location, and then click Save
    • For recurring events, click Add Another Date to add up to 18 different times/locations. After the event is added and approved, if necessary, you will need to go in to each individual event to make any updates.
      Image of Add Another Date
    • In the Event Details section, complete the following:
      • For *Show To, select one of the following available options:
        • Anyone in the world
        • Students & staff at DePauw University
        • Members of all hosting organizations
        • Invited users only
      • For Event Categories, select one of the available options if appropriate. (Note: Events can be tied to multiple categories.)
      • For Perks, select one of the available options if appropriate
    • In the RSVP Settings section, complete the following:
      • For *Who can RSVP, select one of the available options
      • Select Limit number of available RSVP spots if appropriate. When selected, the following options will display for you to decide on and complete:
        • Maximum number of RSVP spots allowed
        • Show remaining RSVP spots to public
      • For Allow Guests, select if appropriate
      • Click Next
    • Cover Photo
      • To include an image for the event, complete the Picture Uploader
      • Otherwise, click Skip
    • For Your submission is almost complete, select
      • Complete Event Submission to complete the event submission with the basic details that you have already added. This option is great for administrative events that do not require additional information, and then click Next

Updated: 8/2/2021