Box folder structure

A Box Manager coordinates Box for their functional unit/department (i.e. area) including its folder structure. Please contact your Box Manager with questions and requests, and then follow the suggestions found below if you need additional assistance.

Folder Structure

The default folder structure is as follows:

  1. Personal folder – Everyone has access to their own personal folder. Folders and files located in this folder can be shared with any Box user with a DePauw email address as well as off-campus people.
    Image of personal folder
  2. Department folder – Everyone in your department has access to the Department folder.
    1. Dept-NAME – This folder is automatically shared with all staff members within your own department. This folder updates according to what is listed in ADP. ADP information is maintained by Human Resources.
    2. Dept-NAME-Sub-Folders – Creating a folder within the department folder enables you to share the folder with other members of the DePauw campus community (i.e. users with a DePauw email address). The Box Manager will update this folder by adding who you want to share it with, except for the names of your staff because staff updates automatically with the information found in ADP.
  3. Restricted folder – This folder is available for when there is a need for a person within your department to share content with another person or if there are only a few people that need to access content owned by a person within your department. The Restricted folder gives your Box Manager control over who is allowed to access the content in the folder. Please contact the HelpDesk (765-658-4294 or if you want a Restricted folder created that the Box Manager does not have access to.


  • It is very important to remember that once you give a person access to a folder, they will have access to all files and sub-folders inside the folder you share with them. This is known as a waterfall design.
  • Do not rename Department folders because system management is dependent on Department folder names.
  • It is very important to make sure your staff members are not syncing any folders located within the department folders as this can cause corruption of data.

Need help?

If you need additional help with Box,

  • Go to Google’s Problems signing in with 2-Step Verification? Web page to troubleshoot your issue.
  • Visit the HelpDesk to consult with an information specialist during our regular office hours of Monday through Friday from 7:30 a.m. to 5 p.m. We are located on the lower level of the Student Union Building.

Updated: 11/21/2017