Box: Default Storage for Files

Box is DePauw’s default storage for work files that students, staff and faculty can access, manage and share from anywhere. A Personal folder is initially set up for students, staff and faculty that has unlimited storage space in which they are the only user with access to it.  Each department or functional unit (i.e., area) will select a Box Manager who coordinates Box for their area.

To learn more about the rollout, go to Box at DePauw.

Box Manager

Go to Box Manager to find helpful guidelines.

Logging in

Go to Login: Box for step-by-step instructions on how to log into Box using your DePauw username and password.

Access levels (roles)

Go to Box’s What Are The Different Access Levels For Collaborators? chart to determine the permissions you want to request when sharing your content.

Box folder structure and tips

Go to Box folder structure and tips to learn more about how to request access to your area/department Box folder and basic structure of Box folders.

Box Drive (Replaces Sync)

Box Drive is a desktop program that enables you to access Box files and folders from your Mac or PC desktop. Box Drive enables you to open files using native applications like Word or Excel without the need to first download those files and without logging in to Box through a Web browser. Note: Box Drive requires a network connection to function properly.

Box Drive is the long-term replacement for Box Sync.

Box Online

Box Online enables you to access your Box files through a Web browser at You can use Box Online to view and edit files from within your browser using online versions of Microsoft Word, PowerPoint, and Excel as needed. Alternatively, you can also view and edit files using desktop versions of Microsoft Office products.

Box Online, in conjunction with Office Online, is the only version of Box that allows for simultaneous, collaborative editing of documents by two or more users.

Box Sync (Being retired)

Box Sync (to be retired by Box) was a desktop program for the Mac or PC that allowed you to mirror files from your Box account to your local machine. Box Sync should have been used only with your p-drive files and folders (not department-level files).

Box Drive replaces Box Sync in the mid-to-long term.

Box Apps Matrix

The Box Apps – Matrix is a spreadsheet that lists the Box Apps that have been researched as well as their availability to the DePauw community. (Note: You must be logged into your Google Apps account to access this file.)

Complete the Box Apps Request Form to submit Apps you would like considered for activation.

Waterfall permissions

Go to Folder and Subfolder Permissions to learn how Box follows a waterfall design for folder permissions.

Frequently Asked Questions (FAQs)

Box FAQs provides answers to the top questions that are most frequently asked by users.

Additional resources

Box at DePauw User Guide

In the Box User Guide, you will learn how to share, access and manage your Box content.

General information about data (not Box-specific)

Backing up your computer

Go to Backing up your computer to find out about important files to backup, common options for backup and backup intervals.

File management

Go to File management to learn about options for managing files and suggestions for file management.

Managing data

Go to Managing data to find out more about different types of data, managing your files, DePauw’s VPN, backing up your computer, data retention and destruction, FERPA and HIPAA.
Updated: 12/05/2017