2017 Top Ten for Information Security: Faculty and Staff

Follow our top 10 recommendations to keep sensitive information secure – both professional and personal – and maintain others’ privacy.

Recommendations

  1. Do not save sensitive information, including student data, on a hard drive or a USB drive nor share it through email. Use Secure Wireless on campus and the virtual private network (VPN) from off campus to keep information safe.
  2. Password protect access to all your devices to avoid someone gaining access to accounts and information. See setting passwords on Macs and Windows operating systems, and check for instructions on the website for your smartphone and/or tablet. Download and use Find My iPhone, Android Device Manager, or your smartphone’s equivalent to erase data on your phone if you lose it.
  3. Add to your security by turning off your work computer when leaving your office for the day to avoid someone gaining access to accounts and information when you are not in.
  4. Create safe passwords, periodically change them and use different passwords for different accounts to avoid making your accounts easier to hack.
  5. Create passwords that are easy for you to remember but hard for others to guess. Avoid writing passwords down, especially on sticky notes or small pieces of paper on/in your desk or on your computer itself. Avoid sharing passwords – even with other DePauw faculty and staff members, student employees or loved ones. Do not save passwords within your browsers.
  6. Think before clicking on an email attachment or link in instant message when it looks suspicious at all even if it says someone you know sent it.
  7. Stop when an email asks you to send personal information even if it claims to be from your bank, DePauw Information Services or another trusted organization. Avoid sending any restricted information regarding student data or your private information, including social security numbers, through email.
  8. Keep your virus, malware, and spyware protection current and scan your files often to keep your computer safe.
  9. Update operating systems and software to make hacking your computer more difficult. Please contact Information Services if you have questions regarding updating your operating system.
  10. Periodically backup files, including research or work by students, on a device other than your computer to avoid losing work over months or years.

Need help?

Contact the HelpDesk by

  • Calling us at (765) 658-4294.
  • Emailing us at HelpDesk@depauw.edu.
  • Visiting us on the lower level of the Student Union Building during our regular office hours of Monday through Friday from 7:30 a.m. to 5 p.m.

Reviewed: 4/17/2017